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Company Info
Our clients are a long-established Brighton property firm with a respected and revered Professional
Services Department that provides accurate and detailed valuation advice their customers. All
surveyors are RICS registered, with expertise in property law and excellent knowledge of the county
of Sussex and surrounding area.
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Job Purpose
To provide administrative support to our clients Commercial Agency Team
Position summary
Key responsibilities for this role include but not are not limited to:
 Answering phone, dealing with enquiries and visitors to the office
 Property to market administration including keeping window cards, boards and websites up to
date
 Administration of our clients letting
 Taking Application Deposits and drawing up the paperwork when required
 Dealing with Tenancy Agreements (new Tenancies, Renewals, Changeovers)
 Packaging and processing the Tenancy files
 Updating Landlords on the progress of Tenancies
 Preparing keys for inventory clerks
 Setting up TDS certificates
 Collecting Money Laundering details on Landlords and Tenants
 Checking in tenants – signature of legal documentation and collection of monies
 Stationary and office supplies management – ensure the office is fully stocked
 Ensure tenant files and landlord brochures are made up day to day
 To keep up to date with day to day filing
 To keep Alto (property management software) up to date and in order
 Provide a first-class service dealing with enquiries and ensuring correct procedures are
followed
 Assist in creating systems to improve service delivery and ensure compliance standards are
not compromised
 Use our clients pool cars in the course of business as described above
 To keep up-dated with legal changes regulations
 Attend any relevant training courses that are appropriate to the job title and specification
 To follow the department Service Standards
Candidate Requirements:
 Good communication skills
 Ability to work under pressure
 Good organisational skills
 Good multi-tasking skills

 Accuracy in typing and attention to detail
 Confidence in dealing with people at all levels
 Team Player
 Proactive and flexible approach to work
 Experience using Alto is ideal but not necessary
 Possess good IT skills, particularly Microsoft Word and Excel, email, etc.
 Full UK Driving Licence (clean)

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